The purpose of this Privacy Policy is to protect you and your data because we take your privacy very seriously.
If you want to know the details of our Privacy Policy, read more here.
At the Danish Association of Certified Translators and Interpreters (DACTI), we are committed to maintaining the confidentiality and security of the data we collect and use. DACTI is the data controller for the processing of your personal data, and this Privacy Policy therefore applies to our processing of personal data and sets out guidelines for the way we process your personal data and provides you with the information you are entitled to receive under applicable data protection legislation. Please read our Privacy Policy before giving your personal data to us.
1. If you visit our website
1.1 Cookies
Types of personal data
DACTI uses cookies at our website and processes your personal data for that purpose. We collect the following personal data about you when you visit our website:
- IP address
- MAC address
- Browser history
- Information about your use of our website, including clicking behaviour.
We use cookies to collect the above personal data. See our Cookie Policy for more details on how we use cookies.
Processing purposes
Your personal data may be processed for the purposes listed below:
- General marketing
- Development of products and services
- Statistics and analysis.
Basis of processing
We process your personal data on the below basis:
- Legitimate interests: We process your personal data for the purposes of our legitimate interests in conducting statistics and analyses, providing support, improving and developing our products and services, etc. (art. 6(1)(f) of the General Data Protection Regulation (GDPR)).
When you visit our website, we ask for your informed consent to place non-functional cookies according to the cookie rules. You have the right to withdraw your consent at any time. You can read more about how to change your cookie settings in our Cookie Policy.
Cookie retention period
Cookies will be deleted in accordance with our Cookie Policy. If anonymised, the data may, however, be retained for longer periods.
2. If you are a member of DACTI
This section describes our processing of personal data provided to us by members of DACTI.
Collection of personal data
We may collect, process and retain your personal data when:
- you or your business becomes a member of DACTI
- you have shown an interest in our activities or services, for example by giving your business card
- you work or communicate with DACTI.
Types of personal data
We may collect, process and retain the following types of personal data about you:
- Name, email address, phone number and similar contact details
- Education and company information
- Individual information such as preferred languages
- Organisational information such as business name and address, job title, speciality, primary place and country of work
- Contractual information such as orders and invoices
- Financial details such as terms of payment, bank details and credit ratings (if you run a sole proprietorship).
We may receive this information from you directly (primarily by email and other correspondence with you) or from a third party such as your employer.
Processing purposes
Your personal data may be processed for the purposes listed below:
- Membership relationship management
- General planning, performance and management of relations, including contracts
- Administration such as payment processing, credit rating evaluation, accounting, auditing and support
- Responding to inquiries from you
- General communication
- Statistics and analysis
- Compliance with applicable legislation and regulations such as performance of our obligations to prevent unlawful activities
- Conflict management
Basis of processing
We primarily process your personal data for one or more of the below purposes:
- Contractual obligations: In certain cases, the processing of your personal data is necessary to perform a contract (art. 6(1)(b) of the General Data Protection Regulation).
- Legitimate interests: We may process your personal data for the purposes of our legitimate interests in managing day-to-day operations in accordance with lawful and fair business methods, including planning, performing and managing the relationship or our legitimate interests in preparing statistics and analyses, providing support and improving and developing our products and services, etc. The processing may also be necessary for the purposes of our legitimate interests in preventing fraud or determining, defending or making legal claims (art. 6(1)(f) of the General Data Protection Regulation).
- Legal obligation: In some cases, the processing of your personal data will be necessary for compliance with legal obligations such as the obligation to prevent unlawful activities (art. 6(1)(c) of the General Data Protection Regulation).
Data retention period
Your personal data will be retained by DACTI for five years after the end of our relationship and in compliance with our obligation under the Danish Bookkeeping Act, i.e. five years after the end of the financial year to which the data relates.
3. If you are a customer, supplier, business partner, etc.
This section describes our processing of personal data about customers, suppliers, business partners, etc.
Collection of personal data
We may collect, process and retain your personal data in the following cases:
- When your business or the business you work with enters into an agreement with DACTI
- When you have shown an interest in our products and services, for example by giving us your business card
- When you work or communicate with us.
Types of personal data
We may collect, process and retain the following types of personal data about you:
- Name, email address, phone number and similar contact details
- Individual information such as preferred languages
- Organisational information such as business name and address, job title, speciality, primary place and country of work
- Contractual information such as orders, invoices, contracts and other agreements between your business (or your employer) and DACTI which may contain your contact details, for example
- Financial details such as terms of payment, bank details and credit ratings (if you run a sole proprietorship).
We may receive this information from you directly (primarily by email and other correspondence with you) or from a third party such as your employer.
Processing purposes
Your personal data may be processed for the purposes listed below:
- General planning, performance and management of relations, including contracts
- Administration such as payment processing, credit rating evaluation, accounting, auditing and support
- Responding to inquiries from you
- General communication
- Development of products and services
- Statistics and analysis
- Compliance with applicable legislation and regulations such as the performance of our obligations to prevent unlawful activities
- Conflict management
Basis of processing
We primarily process your personal data for one or more of the below purposes:
- Contractual obligations: In certain cases, the processing of your personal data is necessary to perform a contract (art. 6(1)(b) of the General Data Protection Regulation).
- Legitimate interests: We may process your personal data for the purposes of our legitimate interests in managing day-to-day operations in accordance with lawful and fair business methods, including planning, performing and managing the relationship or our legitimate interests in preparing statistics and analyses, providing support and improving and developing our products and services, etc. The processing may also be necessary for the purposes of our legitimate interests in preventing fraud or determining, defending or making legal claims (art. 6(1)(f) of the General Data Protection Regulation).
- Legal obligation: In some cases, the processing of your personal data will be necessary for compliance with legal obligations such as our obligation to prevent unlawful activities (art. 6(1)(c) of the General Data Protection Regulation).
Data retention period
Your personal data will be retained by DACTI for five years after the end of our relation. If anonymised, the data may, however, be retained for longer periods.
4. If you sign up for our newsletter(s)
Types of personal data
We collect, process and retain your personal data for marketing purposes when you sign up for our newsletter(s). We may collect, process and retain the following types of personal data about you:
- Name and email address
- Your consent
Processing purposes
Your personal data may be processed for the purposes listed below:
- Marketing
- Analysis and statistics
Basis of processing
We process your personal data for one or more of the below purposes:
- Consent: We will only use your personal data for direct marketing purposes, including sending you newsletters, with your express prior consent (art. 6(1)(a) of the General Data Protection Regulation).
- Legitimate interests: In connection with analysis and statistics, we process your personal data for the purposes of our legitimate interests in improving and developing our services (art. 6(1)(f) of the General Data Protection Regulation).
Data retention period
Your personal data will be retained for as long as your consent to receive newsletters is active.
You can withdraw your consent at any time by clicking the link at the bottom of each email to unsubscribe or by contacting us as described below. However, your withdrawal of consent will not affect the lawfulness of consent-based processing before its withdrawal.
We will keep documentation of your consent for a period of two years from the withdrawal of your consent to receive direct marketing material. The data retention period has been fixed on the basis of our legitimate interest in being able to show that our direct marketing is in compliance with applicable legislation (art. 6(1)(f) of the General Data Protection Regulation). If anonymised, data may also be retained for longer periods.
5. If you apply for a job with us
When you apply for a job with us, we will process your personal data in the recruitment process. We recommend that your application does not include your civil registration number (CPR) or sensitive personal data such as information about racial or ethnic origin, religious belief, trade union affiliation, sexual orientation or your health.
Types of personal data
We may collect, process and retain the following types of personal data about you:
- Contact details such as name, email address and telephone number
- Information that appears from a job application, CV or enclosures
- Relevant information which is publicly available on the Internet or social media, in particular information about previous employment, activities, skills, performance or general appearance
- Criminal record, if necessary for the position you have applied for
- References from previous and/or current employers you have mentioned in your job application or which you have given us consent to contact.
Processing purposes
Your personal data will be used to assess whether we wish to offer you a position at DACTI.
Basis of processing
We process your personal data for one or more of the below purposes:
- Legitimate interests: We may process your personal data for the purposes of our legitimate interest in assessing whether we wish to offer you employment based on the information you give us in your CV, job application, references and any attachments as well as relevant information which is publicly available on the internet or social media, reference from reference persons named by you in your job application and other information you provide in the recruitment process. The processing may also be necessary for the purposes of our legitimate interests in defending or making legal claims (art. 6(1)(f) of the General Data Protection Regulation).
Data retention period
If you are offered a position at DACTI, your job application and other relevant personal data collected in the recruitment process will be kept in your staff folder with us.
If you are not offered a position at DACTI, we will retain your job application and any other personal data collected in the recruitment process for a period of six months from our refusal unless we have your consent to keep such personal data for a longer period. Criminal records will be deleted immediately after we have read them.
You may withdraw consents given in the recruitment process at any time. The withdrawal of your consent will become effective for future processing of your personal data, but will not affect the lawfulness of processing based on the consent before its withdrawal. If you wish to withdraw your consent, you can contact us as described below.
6. Disclosure to other data controllers and transfer to data processors
To fulfil the above purposes, we may give third parties such as IT or other service providers processing personal data for us access to your personal data where such third parties provide relevant services based on a contractual relationship with DACTI. Such suppliers will only process personal data as per our instructions in accordance with data processing agreements.
As DACTI develops, the company structure may change – it may, for example, be sold in whole or in part. In case of the partial transfer of assets containing personal data, the basis of processing for the associated disclosure of personal data will generally be art. 6(1)(f) of the General Data Protection Regulation as DACTI has an interest in transferring part of its assets and making commercial and/or structural changes.
Your personal data will generally not be disclosed to a third party without your permission, unless otherwise stated above.
If your personal data is transferred to data processors or data controllers based in a non-EU/EEA country without an adequate level of protection, such data transfer will not take place without a legal basis of transfer. The data transfer will further be based on the standard contracts of the EU Commission and/or the EU-US Data Privacy Framework.
7. Your rights
- You have the right of access to the information we process about you
- You have the right to object to our collection and processing of your personal data
- You have the right to ask us to rectify or delete your personal data subject to certain statutory exceptions, including as set out in the Danish Bookkeeping Act
- You have the right to restrict the processing of your personal data
- In certain circumstances, you may also ask to receive a copy of your personal data and to have the personal data you have given to us transferred to another data controller (data portability)
- You may withdraw any consents you have given at any time. We will then delete your personal data unless we can continue the processing on a different basis. You can unsubscribe from newsletters by using the unsubscribe link at the bottom of each newsletter.
- Contact details, questions and complaints
If you have any questions to this Privacy Policy, or you wish to complain about our processing of your personal data, please contact us:
The Danish Association of Certified Translators and Interpreters
Business reg. (CVR) no.: 26362555
Lindevangs Allé 2
2000 Frederiksberg
E-mail: mail@translatorforeningen.dk
If this does not resolve your complaint to your satisfaction, and you wish to proceed with the matter, you can send a complaint to the Danish Data Protection Agency at:
The Danish Data Protection Agency
Carl Jacobsens Vej 35
2500 Valby, Denmark
Telephone: +45 33 19 32 00
E-mail: dt@datatilsynet.dk